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LWVPPR Admin Team Winter Retreat - Open to All LWV Members

Sunday, December 4, 2022, 9:00 AM until 2:00 PM
Blue Picket Realty Office
4291 Austin Bluffs Pkwy, Ste 103
Colorado Springs, CO  80918

Additional Info:
Event Contact(s):
Shelly Roehrs
719-428-5201 (p)
864-901-5428 (c)
Admin Team Meeting
Registration is recommended
Payment In Full In Advance Only
No Fee

1. Reintroduction of LWV Admin Team members       

2. Review board’s non-partisan policy—from old handbook: 

CONFLICT OF INTEREST – When a matter arises that presents a conflict of interest to any member,  that member shall be judicious concerning their continued involvement or degree of participation  relative to that matter.  

POLITICAL ACTIVITY: Nonpartisan policy “Nonpartisan” means that the League does not support  or oppose any political party or candidate.  

A) Partisan political (campaign) literature may be distributed at organized League meetings only if  all candidates for a given race are provided the opportunity to participate. 

B) Admin Team members are allowed to participate in political activities and campaigns after  evaluation of the proposed activity by the entire Admin Team at an Admin Team meeting. Admin  Team members shall disclose the extent of their proposed activity prior to commencing the activity.  

Allowable activity includes, but is not limited to: a) precinct work; b) participation in a partisan  political caucus; c) contributions that are “non-visible” support such as yard signsand personal  campaign donations; d) serving as registration officials and election judges. 2) Participation in a  candidate’s campaign shall be considered on an individual-case basis under the following criteria:  a) visibility of the member’s role(s) on the Admin Team; b) visibility of their proposed role in the  campaign; c) extent of partisan political activity of other current Admin Team members; d) current  political climate of the community. 3) Admin Team members shall resign from their post if they  wish to be a candidate or give visible support to a political party or candidate for political office.  “Visible support” shall be interpreted to mean visible to the public, e.g., having a role central to the  campaign.** 

 C) All other members of the LWVPPR shall, if they wish, participate in political activity without  restrictions.

3.  Discussion of the Roles and Responsibilities of the Admin Team – 15

a. Plan and guide League policy          

b. Advance League goals 

c. Promote membership growth, diversity (demographics, opinion and personality) and involvement 

d. Maintain a fiscally sound organization

4.  Other Admin Team Essentials 10 minutes 

a. Non-partisan Policy               
b. Who speaks for LWVPPR - Advocating in the community?
c. Expense reimbursement

d. Role of the Admin Team Member - Progress the policies, goals of the League.  Where do you want to be?  If you want to be more involved, please let us know.


5.  Introduction to Basic LWV tools (Useful LWV publications) 10 minutes   

a. Bylaws, Handbook, Guidebook, Step-by-Step, Online Forums, Website   
- All available online
- Guidebook - NEEDS UPDATED - volunteers: Terri Weber, Sandra Collins, Shelly Roehrs

- Step-by-Step no longer exists
- Forum = Zoom

6.  Voter 5 minutes               

a. Deadline: Published on the 1st and 15th, please have submissions in 4 days before

   b. Format: Julie will send out basic requests for article submissions for the Voter

   c. Content: Please review the Draft sent out the day before Publish days

BREAK - 10 minutes 

7.  Finances 20 minutes              

a. Fiscal Year – April 1st to March 31st

b. Signature Authority – Review who has authority for which accounts.    

c. Bookkeeper/Treasurer – Tammy Harold is our bookkeeper 

d. Financial Report done monthly of budget and actuals 

e. Long Term Fundraising 

8.  Admin Team assignments (from Summer Retreat notes & Admin Team meetings) 20 minutes  
a. Spokesperson - Shelly Roehrs  

b. Treasurer - Tammy Harold

c. Secretary - ____________________________

d. Mail Distribution - Tammy Harold

e. Agenda Planner - Shelly Roehrs

f. Nominating Committee -  Shelly Roehrs, Felicia Floyd- Wildman and Sandra Collins

g. Issues in Action/Program Planning - Julie Ott, Anna Lopez, Angie Stevens, Andrea Perry

h. Event Team(s) -  Kristine Hembre

i. Correspondence - ________________

j. LWVCO/LWVUS - ____________________ 

k. Phone - ________________________

l. The Voter - Julie Ott

m. Facebook - Julie Ott, Judith Rice-Jones, Shelly Roehrs, Andrea Perry

n. Handbook (on the web)? - Terri Weber, Sandra Collins, Shelly Roehrs

o. Communicating with State & other Leagues -________________________

p. 501(c)3 (still pending) - Julie Ott, Brenda Mensink, Shelly Roehrs

q. Collaborations/Affiliations - Shelly Roehrs

9. Additional Appointments
5 minutes                

a. Database Manager - Sandra Collins, Shelly Roehrs

b. Bookkeeping Overview  - Tammy Harold, Brenda Mensink, NEED ONE MORE, Marcy is backup

c. Webmaster - Julie Ott
d. President (for legal purposes) - __________________________

BREAK - 10 minutes 

10. Team Contacts & Team Comments – 55 minutes    

a. Membership Team - Sandra Collins
i. Holiday Social - Tuesday, December 6 - 6-8 pm

b. Voter Service - Mollie Williams & Terri Weber

c. Advocacy - Judith Jones-Rice 

d. Fundraising - Shelly Roehrs, Candance Lehmann, Angie Stevens, Sally Davis, Tammy Harold, Shelly Roehrs, Andrea Perry, Anna Lopez, Peg Henjum, Terri Weber

i.  GenZVotes Spring Contest

ii. Annual Birthday Party - Love the League

iii. Merchandise/Swag

iv. Grants

e. Budget - Tammy Harold, Brenda Mensink, Marcy Morrison, NEED ANOTHER VOLUNTEER  

f. Communications - Julie Ott

g. Events - Kristine Hembre

WORKING LUNCH - 45 minutes (for the next 3 items)

11. Calendaring the LWVPPR Year 40 minutes 

a. Set the Admin Team Meeting Date & Time - First Thursday each month at 6:30pm

b. General meetings, State meetings, Events, etc
- R
unning Calendar document to share with Admin, Members, and to pass out to public.

-Send any events you want added to the Calendar to LWVPPR@GMAIL.COM with “CALENDAR” in the subject line
c. WORKING DOCUMENT - At the end, have a first draft for review

. New Business - 10 minutes

a. Harvard Election Clinic Lawsuit